Renting an apartment for a day is a convenient option for both tourists and business travelers. However, you always need to prepare the necessary documents for check-in. The question often arises: what documents are required to rent an apartment for a day? The answer depends on whether the tenant is an individual or a legal entity.
Documents for Individuals
For private guests, the requirements are usually minimal:
- Identity document. This can be a passport, ID card, foreign passport, driver’s license, or a document in the Diia app. At barasport city apartments in Kyiv, it is enough to present an ID and be over 18 years old.
- Booking number. It is useful to have it for faster check-in.
- Booking confirmation. A voucher, email, or SMS.
- Rental agreement. Some apartment owners in Ukraine may require signing a rental contract along with transfer-acceptance acts of material assets (such as keys, furniture, or appliances).
This is usually enough to check in without any issues. If you know in advance what documents are needed to rent an apartment for a day, it helps avoid misunderstandings.
Documents for Legal Entities
If the apartment is rented by a company for employee business trips and you need proof of accommodation, the list is broader:
- Copy of the extract from the Unified State Register (USR).
- The company’s charter or an excerpt from it.
- Protocol or decision of the general meeting on the appointment of the director and/or power of attorney for signing the agreement.
- The company’s bank details.
- For VAT payers – a tax registration certificate or VAT certificate.
- Rental agreement and apartment transfer-acceptance act. These are important for legal reporting and accounting.
This kind of arrangement guarantees the legality of the stay and allows the company to properly account for expenses.
Other Possible Documents
Sometimes landlords may request:
- A deposit or security payment (with a receipt);
- A notarized power of attorney if one person books but another stays;
- Insurance for the stay, which is relevant for VIP apartments.
It’s always worth clarifying in advance with the landlord or service administration what documents are required in your specific case. For individuals at barasport city apartments, only a passport and being 18+ are enough, while for legal entities the list is more extensive and includes statutory and financial documents.
Having all the necessary documents at hand ensures smooth check-in without delays or unnecessary hassle.
